Keep the sound booth, classrooms, kitchen and campuses on one inventory. Record what is lent to members and ministries, when it is due back, and what each item cost or who donated it.
Free for up to 25 assets · 14-day trials on paid plans
Yamaha TF1 Digital Mixer
Yamaha TF1 Digital Mixer
Serial Number TF1-0821946
Current Assignments
Timeline
The wireless mics the youth ministry borrowed for camp. The projector donated in memory of a longtime member. The folding tables lent to the neighborhood association. One record for sound and video gear, instruments, classroom and kitchen equipment, furniture, vehicles and the staff, volunteers and groups using them. The inventory stops living in one person's spreadsheet.
Example: the youth ministry borrows wireless mic kit AV-0031 for a weekend retreat. It was donated two years ago in memory of a longtime member, and the sound team needs it back for Sunday. Keep the donation, the loan and the return on one record.
Step 1
Create AV-0031 in a Sound & AV category with its serial numbers and photos. Add category fields named Donated by, In memory of and Ministry, so the gift is recorded with the equipment rather than in a binder.
Add category fieldsStep 2
Assign the kit to the youth pastor, move it to the retreat location and set Saturday as the return date. The record shows it as Due Back Saturday, so the sound team knows where it is before they go looking.
Assignments and loansStep 3
When the kit comes back, record the loan as returned and update its condition. If a receiver pack is missing, add a quick note and a to-do for the youth pastor, which notifies them in the app.
How to-dos workStep 4
Filter by category and export the list to Excel for the trustees or the insurer. When the sound team lead changes, reassign their equipment to the new lead and the history stays with each item.
Choose columns and export| Tag | Item | Borrower | For | Due back |
|---|---|---|---|---|
| AV-0031 | Shure BLX wireless mic kit | Pastor Kim Reyes | Youth retreat | Sat, Oct 11 |
| FT-0012 | Folding tables (set of 10) | Elm Street Neighborhood Association (external) | Block party | Mon, Oct 13 |
| AV-0044 | Epson portable projector | Grace Walters | Women's ministry study | Thu, Oct 16 |
Illustrative items and people. Borrowers do not need a login; people outside the church are recorded as external people with their organization's name.
Stewardship you can show
Church asset management software should keep one inventory of everything the church owns, with who looks after each item, which room or campus it is in, whether it was bought or donated, what is lent out and when it is due back, and its warranty, repairs and replacement value.
AssetCenter is not church management software. It does not hold your member directory, record giving or issue contribution statements, book rooms, or do fund accounting. It is the equipment inventory that sits beside those systems.
Plan what your church inventory should includeChurch equipment is looked after by volunteers who change, spread across rooms that serve several ministries, and lent out on trust. A list that belongs to one person goes stale the day they step back.
Give each team lead a login limited to the categories they look after. When a lead steps back, reassign their equipment and the history stays with each item.
A memorial gift or a donated piano should carry its story. Category fields keep the donor, the memorial and any conditions on the item itself.
After a break-in, fire or flood, an itemized list with photos, serial numbers and values is what a claim needs. Export it in minutes rather than rebuilding it from memory.
Customizable categories
Sound & AV. Livestream. Instruments. Lighting. Computers. Children's Ministry. Kitchen & Fellowship Hall. Furniture. Grounds. Vehicles.
Each category gets its own fields, so an instrument carries its tuning or service date, a donated item its donor and memorial, and the church van its plate, registration and insurance renewal. Category email alerts warn you before warranties expire.
Start from what you have
Most churches have a list somewhere: a trustee's spreadsheet, the sound team's notes, an insurance schedule. Copy it into the import template, validate every row, and let the import create the rooms, people and categories it mentions. Then walk the building with a phone and fill the gaps.
We offer the below discounted pricing to nonprofit institutions. After creating your account send us an email at info@assetcenter.app and we will validate and activate the discounted pricing on your account.
Includes:
Best seller
Includes:
Includes:
Each durable item the church owns: sound and video equipment, instruments, computers, classroom and nursery equipment, kitchen appliances, furniture and vehicles. For each one, keep who is responsible for it, which room or campus it is in, what it cost or who donated it, its warranty and repairs, and what has been lent out.
Yes. Assign the item to a person or a location with a return date to make it a loan that shows as Due Back, then record the return. People who are not part of the church can be added as external people with their organization's name.
Yes. Invite volunteers as users and limit each one to the categories they look after, such as the sound team to Sound & AV. People who only borrow equipment do not need a login at all.
No. It does not manage members, giving, donations for tax receipts, room booking or fund accounting. It is the equipment inventory that sits beside your church management system.
AssetCenter offers discounted pricing to nonprofit institutions. Create your account, email info@assetcenter.app, and the team will validate and activate the discounted pricing.
Start with what to record, then put lending and handover on a footing that survives a change of leaders.
The categories, fields and annual walk-through that keep a church inventory current, with a free template.
Free templateA copyable agreement for lending equipment to members and outside groups, with return and damage terms.
Selection guideHow to choose an affordable system for a congregation or volunteer-run charity.
Workflow guideTrack equipment shared among staff, volunteers and ministries, with return dates and condition.
LabelsTag materials and placement for AV gear, instruments and furniture that gets handled every week.
Related industryDonated and grant-funded equipment for charities, with funding-source fields on each record.
Start with 25 assets free and no time limit. Bulk import your inventory, set up categories for each ministry, and put every loan, repair and donation on one timeline. Paid plans include a 14-day trial when you need higher limits.
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