AssetCenter
"Who has the Chromebook?"
Know which student has which Chromebook, which classroom the iPad cart is in, and when it last checked in, with a full audit trail you can pull up on your phone.
Asset Inventory Management Software for Schools and Districts
Track durable school assets across students, staff, classrooms, departments, campuses, repairs, funding sources, and replacement cycles.
Free for 25 assets with no time limit · 14-day trials on paid plans
School equipment inventory for every department and student.
The Chromebook cart in Room 214. The MacBook assigned to the new sub. The Promethean board whose warranty expires Friday. AssetCenter gives schools and districts one place to track devices, AV gear, instruments, lab equipment, gym equipment, library materials and the students and staff using them without spreadsheets, sticky notes, or "ask the IT office."
Inventory management software for durable school assets
AssetCenter gives schools and districts one accountable record for each device, instrument, cart, lab item, athletic asset or piece of facilities equipment, including its current assignment, location, repairs, funding details and replacement history.
Stop missing warranty & device lifecycles
Track warranties, repairs, and refresh cycles in one rolling timeline. Get ahead of expirations so you're not stuck replacing hundreds of devices all at once.
Start with one building or several campuses
Bulk import an existing inventory spreadsheet, validate the rows, and organize assets by campus, room, department, category and responsible person.
Customizable categories
Group assets the way your school talks about them.
Chromebooks. iPads. MacBooks. Smartboards. Document Cameras. Projectors. Lab Equipment. Musical Instruments. Athletic Equipment. Library Books. AV Carts. Classroom Furniture.
Every category gets its own custom fields, so a Chromebook tracks service tag, MDM enrollment and AppleCare expiration while a violin tracks serial number, bow condition and case ID.
- Custom fields per category: capture asset tags on devices, ISBN on textbooks, calibration dates on lab equipment.
- Manufacturer logos auto-applied: Apple, Dell, HP, Lenovo, Acer, Promethean, Epson, Steinway, and 200+ more.
- Recent activity on the timeline, so you instantly see everything going on across the entire school.
Asset timeline
The full story of every device from purchase to e-waste.
Open any asset and see everything that ever happened to it. Who purchased it. What it cost. Every student it's been issued to. Every classroom it's lived in. Every repair, every screen replacement, every warranty renewal.
When a MacBook shows up on a depreciation report or a damage claim, the answers are one click away, not three principals and a filing cabinet away.
Log what matters in your school.
Out of the box: Maintenance, Repair, Broken, Vandalism, Accidental Damage. Or define your own: end-of-year collections, summer storage, MDM re-enrollment, screen replacements and they all land on the same timeline.
Deployment
First-day-of-school tracking of who got which device, with parent acknowledgment on file.
Repair
Cracked screens, swollen batteries and keyboard swaps tied to the asset, not a sticky note on the bench.
Loss & damage
Lost on the bus? Liquid damage in the cafeteria? Photos, notes and dates locked in immediately.
One-click actions
Reassign, renew, decommission without leaving the asset.
Reassign a Chromebook from a graduating senior to next year's freshman. Move the iPad cart from Room 102 to the library. Renew AppleCare. Log a quick note. Decommission a totalled laptop. Each recorded change becomes part of the asset timeline.
- Change student, change classroom, manage subscriptions
- Renew warranty & update physical condition
- To-dos and quick notes attached to the asset
- Decommission with full salvage history
School asset inventory
What inventory management software for schools should cover
A district asset system should support more than Chromebooks. It needs one accountable record for the durable equipment shared across instructional, administrative, athletic, arts, library, lab, and facilities teams.
Devices and diverse equipment
Use category-specific fields for laptops, carts, projectors, instruments, lab equipment, athletic gear, furniture, and facilities assets.
Student, staff, and room custody
Track current assignments, checkout dates, expected returns, classroom or campus locations, and the history of every handoff.
Repairs, funding, and replacement
Preserve warranties, repair events, damage, documents, funding-source fields, useful life, and end-of-life planning for budget and audit work.
Scope: AssetCenter tracks individually identified, durable assets and their assignments. It is not a cafeteria or consumable-supply inventory, purchasing system, SIS, MDM, help desk, or textbook-circulation platform.
Get running today
Bring your inventory in from a spreadsheet.
Download the template, add your existing device and equipment records, or start from a spreadsheet exported by another system. AssetCenter validates every row before processing it, and you can choose whether the import creates missing categories, people and locations. This is a file-based migration, not automated MDM discovery or synchronization.
Evaluation questions
School asset inventory management software FAQs
Asset inventory follows durable, individually identified items such as laptops, projectors, instruments, lab equipment, athletic gear and furniture. Supply inventory manages quantities, purchasing and reordering for consumables such as paper, food, uniforms and classroom supplies. AssetCenter is for the first job.
No. It can record device identifiers, assignments, warranties, repair evidence and lifecycle history, but it does not enroll or configure devices, discover them automatically, manage student records or run a ticket queue.
Yes. An asset can be assigned to a person and a location, then transferred as responsibility changes. The current assignment stays visible and prior handoffs remain on the timeline with related dates, notes and files.
Import a representative set of devices and non-IT equipment, map categories and custom fields, assign items to people and rooms, scan a tag, record a repair, move an item between campuses and export the results. Include operations, IT and another department so the test covers more than Chromebooks.
We ♥ Education
We offer the below discounted pricing to educational institutions. After creating your account send us an email at [email protected] and we will validate and activate the discounted pricing on your account.
Includes:
- 250 Assets
- Unlimited Subscriptions
- Unlimited People
- Unlimited Locations
- 5 Seats
- All Reports
- 500 GB Storage Space
- Basic support
Best seller
Includes:
- 1,500 Assets
- Unlimited Subscriptions
- Unlimited People
- Unlimited Locations
- 15 Seats
- All Reports
- 2 TB Storage Space
- Priority support
Includes:
- 5,000 Assets
- Unlimited Subscriptions
- Unlimited People
- Unlimited Locations
- Unlimited Seats
- All Reports
- 5 TB Storage Space
- Priority support + onboarding assistance
Education resources
Make school equipment easier to share and audit
Practical guidance for tracking devices and classroom equipment across people, rooms, and campuses.
School guide
Asset tracking for schools made simple
Create a manageable process for Chromebooks, AV gear, lab tools, and classroom equipment.
Read more Workflow guideEquipment checkout software guide
Track each handoff, due date, return, and condition update for shared equipment.
Read more Labeling guideChoosing asset tags for equipment
Select scannable tags and placements for laptops, carts, projectors, and lab gear.
Read moreBuilt for total visibility.
Discounted for education.
Start with 25 assets free and no time limit. Bulk import your inventory, customize your categories, and put every event, assignment, maintenance and cost on one timeline. Paid plans include a 14-day trial when you need higher limits.