Free asset management tools

Tools and templates for the jobs around tracking equipment: labelling it, lending it out, counting it, working out what it is worth and when to replace it, and keeping its records. They are free and need no account.

Tools

Asset tag generator Print numbered QR code or barcode asset tags with your logo, on more than 1,200 label sheets and rolls from Avery, OnlineLabels, DYMO and others. Open the asset tag generator

A search for “laptop” showing asset class 00.12, Information Systems, with a 5-year GDS recovery period.

Asset class lookup Find the IRS asset class and GDS and ADS recovery periods for any business asset, from Publication 946, and carry it into the depreciation calculator. Open the asset class lookup

A depreciation schedule with a chart of depreciation by year and a table of opening value, depreciation and closing value.

Depreciation calculator Work out a full depreciation schedule with straight-line, declining balance, sum-of-years’ digits or IRS MACRS, then download it or share it as a link. Open the depreciation calculator

Check results for a register of 412 assets: 398 ready, 14 to fix, with duplicate tags and merged spellings listed by row.

Asset register checker Check a register spreadsheet for duplicate tags, missing names, bad dates and costs and mixed spellings, then download a cleaned Excel file ready to import. Open the asset register checker

A printed equipment checkout sheet with asset tags, QR codes and columns for borrower, dates and signatures.

Equipment checkout sheet Print a sign-out sheet for tools, laptops and shared gear: blank rows, or one row per asset with its tag and a QR code. Choose the columns and paper. Open the equipment checkout sheet

A printed inventory count sheet for one location, listing asset tags and descriptions with found and condition columns.

Inventory count sheet Turn your asset list into printable count sheets, one section per location, with tick boxes, a blind-count option and a spreadsheet for the results. Open the inventory count sheet

A chart of yearly cost against days used, with the flat cost of buying crossing the rising cost of renting at 27 days.

Rent vs buy calculator Compare the yearly cost of owning a machine with renting it, including depreciation, the cost of money and delivery, and find the days of use where owning pays. Open the rent vs buy calculator

A bar chart of hardware replacement cost for 2026 to 2030 against a dashed steady yearly budget line.

IT refresh planner Plan when laptops, desktops, monitors, phones and servers are due for replacement, what each year costs and the steady budget that smooths it out. Open the IT refresh planner

Templates

Spreadsheets to download, each with a guide explaining how to fill it in.

Asset register template An Excel and CSV register with the columns most teams need, drop-down lists for status and condition, and an example row. Get the template Equipment maintenance log Record every service with meter readings, costs and the next due date. Excel, CSV and a printable PDF. Get the template Fixed asset depreciation schedule A straight-line schedule in Excel and CSV with the formulas filled in and a worked example. Get the template

Track the assets behind the labels

AssetCenter keeps each asset’s tag, who has it, where it is and everything that has happened to it, and scans the labels these tools print with a phone camera. Free for up to 25 assets.

Start free See the features