Replace the asset spreadsheet with one record per laptop, tool, vehicle and piece of furniture: who has it, where it is, its warranty, its repairs and its depreciated book value.
Free for up to 25 assets · 14-day trials on paid plans
Apple MacBook Pro 14-inch
Apple MacBook Pro 14-inch
Serial Number C02FK3XLMD6T
Current Assignments
Timeline
The laptop that left with last month's departure. The van whose registration renews in March. The espresso machine still under warranty that nobody remembers buying. One place for computers, phones, tools, vehicles, furniture and the people and locations holding them. Your accountant gets a clean list, and the owner stops being the asset register.
Example: a 20-person business has 60 assets in a spreadsheet that three people edit. Nobody is sure which laptops are still in use, and year-end means a day of chasing receipts. Move it into one register that stays current because every handoff updates it.
Step 1
Paste the rows into the import template and validate them before anything is created. The import can create the categories, people and locations your file mentions, so the first version takes an afternoon, not a week.
How bulk import worksStep 2
Print asset tags, stick them on, and scan each item to confirm it exists and who has it. Anything you cannot find gets marked lost rather than staying on the list forever.
Print asset tagsStep 3
When someone joins, assign their laptop and phone. When they leave, collect each item against their record. Repairs, warranty claims and moves land on each asset's timeline as they happen.
People and their equipmentStep 4
At year-end, export the register to Excel and run the depreciation report for book values. The accountant still decides the tax treatment; you just stop rebuilding the list.
The depreciation report| Tag | Asset | Assigned to | Location | Warranty ends |
|---|---|---|---|---|
| LT-0023 | Apple MacBook Pro 14-inch | Priya Shah | Main Office | Oct 2027 |
| PH-0009 | iPhone 15 | Tom Alvarez | Field sales | Mar 2026 |
| VH-0002 | Ford Transit Connect | Service team | Warehouse | Jun 2027 |
Illustrative assets and people. Choose the columns you need and export the current register to Excel at any time.
Right-sized
Small business asset management software should replace the spreadsheet with a record per asset that shows who has it, where it is, what it cost, when its warranty ends and what has happened to it, and it should take an afternoon to set up rather than a consultant.
AssetCenter is not accounting software and does not post journal entries or file taxes. It does not count stock for resale or manage devices the way MDM does. It is the register of what the business owns, kept current, that your accountant and other tools can rely on.
Read how to choose software for a small businessA spreadsheet records what someone remembered to type. It does not notice when a laptop changes hands, a warranty runs out or an employee leaves, and those are the moments that cost a small business money.
Open the person's record on their last day and every asset assigned to them is listed. Collect each one against the record and nothing walks out unnoticed.
Turn on category email alerts and you hear about expiring warranties and end-of-life dates before they pass, not after a repair bill arrives.
Your accountant, insurer or lender asks for it. Export the current register with the columns they need, and the depreciation report if they want book values.
One place to look
The dashboard brings asset counts, upcoming work, costs and recent activity together, so the owner or office manager can see the state of things without opening a spreadsheet. To-dos with due dates cover the jobs nobody should forget, like a van's registration or a lease return.
Start free and move up only when the asset count or the number of people editing needs it. People, locations and subscriptions are unlimited on every paid plan.
$0
Up to 25 assets, no time limit, no credit card.
$39 per month
250 assets, 5 user seats. For a single crew or office getting off spreadsheets.
$129 per month
1,500 assets, 15 user seats. For growing operations with several locations and a real fleet.
$299 per month
5,000 assets, unlimited user seats. For multi-location organizations that need everyone in the system.
Every paid plan includes a 14-day trial. Compare plans in detail
Get running today
Download the import template, map your existing columns to it, and validate every row before it enters your account. Nothing is lost from the old file: add a custom field to the category for each extra column, and a column with the same name imports into it.
Plan the move off the spreadsheetIt replaces the asset spreadsheet with one record per item the business owns: computers, phones, tools, vehicles, furniture and equipment. Each record shows who has it, where it is, its warranty, repairs and cost, and keeps a history of every handoff.
When more than one person updates it, when you cannot say who has a laptop without asking around, when warranties lapse unnoticed, or when an accountant or insurer asks for a list and it takes a day to produce. Many businesses reach that point somewhere between 50 and 100 assets.
Yes. The depreciation report works out current-year depreciation, accumulated depreciation and net book value for each asset by straight-line, declining balance, sum-of-years' digits or MACRS, from its purchase price, acquisition date and the useful life set on its category. It does not post journal entries, file tax returns or replace your accountant.
Most of the work is the list you already have. Create your categories, download the import template, paste in your spreadsheet and validate it before processing. The import can create missing categories, people and locations as it goes.
The Free account covers up to 25 assets with no time limit. Starter is $39 a month for 250 assets and 5 user seats, with unlimited people and locations, and every paid plan has a 14-day trial without a credit card.
Decide what belongs on the register, choose a system that fits, and move off the spreadsheet without losing history.
The capabilities that matter at small scale, and the ones you can skip.
BasicsTypes and examples of business assets, and which ones belong on a tracked register.
Migration guideWhen to migrate, how to clean the file first, and how to keep the history you already have.
Free templateThe fields a dependable register needs, with a downloadable Excel and CSV template.
ProductDepreciation, end-of-life reporting and the fixed asset register in more depth.
Related industryLaptops, phones and software licenses from onboarding to offboarding.
Start with 25 assets free and no time limit. Import your spreadsheet, customize your categories, and put every assignment, repair and cost on one timeline. Paid plans include a 14-day trial when you need higher limits.
AssetCenter