Keep one operational record for donated and grant-funded equipment, current custody, program locations, documents, costs, maintenance, and disposition.
Free for 25 assets with no time limit · 14-day trials on paid plans
The meal delivery van bought with last year's DOT grant. The laptops donated by a local corporate partner. The AV kit that travels to every gala. AssetCenter gives nonprofits one place to track donated equipment, grant-funded purchases, program equipment, fleet vehicles and the staff and volunteers using them without spreadsheets, sticky notes, or "ask the ops coordinator."
Operational accountability
Nonprofit asset management software should preserve the identity, funding-source fields, custodian, program location, condition, documents, costs, maintenance, and disposition of durable equipment in a record staff can keep current.
AssetCenter can record funding-source fields and custody history, but it is not fund accounting, restricted-fund accounting, grant-compliance, donor-management, warehouse stock-control, or a general ledger. The operational asset record should support those systems without claiming to replace them.
Plan the fields in a dependable asset registerYour operations team is juggling grant-funded equipment, in-kind donations, volunteer checkouts, and assets shared across programs. The useful record has to show what the organization owns, who is responsible for it, where it supports the mission, and what happened over time.
Add the grant code, donor reference, or other funding-source field to the asset record. Filter and export the relevant records when finance or a grant manager needs to reconcile them.
Keep warranty, service-plan, registration, and insurance dates with the equipment record, and create dated to-dos for the renewals someone needs to review.
Bulk import your existing inventory from a spreadsheet in minutes. AssetCenter scales from a single storefront to a national organization with dozens of chapters without changing how you work.
Customizable categories
Program Laptops. Meal Delivery Vans. Medical Supplies. Event AV Kits. Client Technology. Volunteer Tools. Mobile Clinic Equipment. Donated Furniture. Shelter Supplies. Field Kits. Fundraising Collateral.
Every category gets its own custom fields, so a program laptop tracks asset tag, grant source and recipient while a delivery van tracks VIN, registration and insurance policy number.
Asset timeline
Open any asset and see everything that ever happened to it. Who donated it or which grant paid for it. Its fair market value. Every program it's supported. Every staff member, volunteer or client it's been assigned to. Every repair, inspection, and renewal.
When finance reconciles the fixed-asset list or a grant manager closes out an award, the operating record can show the equipment, funding reference, current custodian, location, and lifecycle history behind the export.
Out of the box: Maintenance, Repair, Broken, Vandalism, Accidental Damage. Or define your own: in-kind donation received, grant-funded purchase, program deployment, volunteer checkout, annual inspection, client handoff and they all land on the same timeline.
Record an in-kind gift with a donor reference, value field, notes, and the supporting acknowledgment document attached.
Tie equipment to the grant code or program that funded it, then filter and export the asset records needed for reconciliation.
Who took the camera to Saturday's event? Who has the folding tables? Photos, notes and dates logged the moment an asset leaves your office.
One-click actions
Reassign a laptop from an outgoing case manager to a new hire. Move the mobile clinic kit from the downtown program to the satellite site. Renew the van's insurance. Log a quick volunteer note. Retire a totalled piece of equipment. Every action is a single tap and writes to the timeline automatically.
Get running today
Download the import template, map the fields from your existing fixed-asset register or prepared accounting export, and validate every row before it enters your account. AssetCenter can create missing categories, people, and program locations represented in the file during import.
We offer the below discounted pricing to nonprofit institutions. After creating your account send us an email at [email protected] and we will validate and activate the discounted pricing on your account.
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Direct answers
It should preserve the identity, funding-source fields, current custodian, program location, condition, documents, costs, maintenance and disposition of durable equipment. The record should remain useful across staff, volunteer, program and grant transitions.
Yes. Use category-specific fields for a grant code, donor reference, funding source, program or restriction note, then connect the asset to its current person and location and retain its lifecycle history. The organization remains responsible for determining and documenting compliance.
No. AssetCenter provides an operational equipment record and exportable funding-source fields, but it does not perform fund accounting, restricted-fund accounting, donor management, grant reporting or compliance certification.
Yes. Import prepared asset, person and location records from Excel, validate them before processing, and export asset data or supported reports for finance, a board review, insurance or grant closeout.
Nonprofit resources
Use these guides to choose a right-sized system and build records your staff, board, and funders can trust.
Focus your evaluation on grant-funded, donated, and shared equipment without enterprise overhead.
Read more Planning guideCreate one dependable inventory with the ownership, funding, location, and lifecycle fields you need.
Read more Workflow guideTrack equipment shared among staff, volunteers, programs, and community locations.
Read moreStart with 25 assets free and no time limit. Bulk import your inventory, customize your categories, and put every event, assignment, maintenance and cost on one timeline. Paid plans include a 14-day trial when you need higher limits.
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