Blog
Practical guides on tracking equipment, keeping maintenance history and getting off the spreadsheet.
· 7 min read
Inventory is a current asset because it is held for sale within the operating cycle. See what counts as inventory, how it differs from equipment, and the exceptions.
Read more· 6 min read
How long refrigerators, ranges, dishwashers, washers, water heaters and HVAC equipment typically last, why rentals differ, and how to plan replacements unit by unit.
Read more· 7 min read
How to take a church inventory: what to list room by room, the fields insurers and trustees need, how to record donated items and loans, and a free template.
Read more· 7 min read
A free equipment loan agreement for lending cameras, laptops, AV and tools to students, members or staff, with the clauses on return, damage and loss to include.
Read more· 6 min read
A free rental property inventory and condition form for move-in and move-out, what to record in each room, and how to keep appliance details from unit to unit.
Read more· 5 min read
A free tool inventory spreadsheet for Excel or Google Sheets, with the columns insurers, theft reports and warranty claims need, and how to keep it current.
Read more· 6 min read
A free tool sign-in and sign-out sheet for Excel or print, the columns it needs, and the rules that make crews fill it in so tools come back from jobs.
Read more· 10 min read
Sign-out sheets, barcode custody, Bluetooth tags, GPS and RFID compared: what each tool tracking system answers, what it costs, and where it breaks down.
Read more· 6 min read
Business assets are what a company owns that has value: cash, receivables, inventory, equipment, property and intangibles. Types, examples and how to list them.
Read more· 9 min read
The AssetCenter CLI puts assets, people, locations and subscriptions in your terminal, and gives AI agents a safe, scoped way to work with your inventory.
Read more· 7 min read
What a tool crib is, staffed versus self-service cribs, how to issue and return tools, inspections and calibration, and the records that stop tools going missing.
Read more· 8 min read
A practical guide for volunteers and nonprofits running a medical equipment loan closet: what to stock, intake, cleaning, lending records, and getting items back.
Read more· 7 min read
A fixed asset is a physical item a business owns and uses for more than a year. See examples, what does not count, capitalization thresholds, and depreciation.
Read more· 9 min read
Useful life is how long a business expects to use an asset. Learn the factors, a step-by-step method, reference lives for common assets, and how to revise it.
Read more· 9 min read
Depreciation expense is the part of an asset's cost charged to one period. See whether it is an operating expense, the formula, a worked example, and the entry.
Read more· 9 min read
Set up a loaner laptop pool with a clean build, a checkout record and return date, a copyable loan agreement, and a return check that gets devices back.
Read more· 7 min read
What an acceptable use policy covers for company laptops and phones, with a copyable template, example clauses, and how to tie it to device handoffs.
Read more· 7 min read
Accumulated depreciation is a contra-asset with a credit balance that reduces equipment on the balance sheet. See the formula, a worked example, and entries.
Read more· 7 min read
Hardware asset management tracks every laptop, phone, and device from purchase to disposal. Learn the lifecycle, the data to keep, and the tools for small teams.
Read more· 6 min read
A perpetual license lets you use one version of software indefinitely after a one-time purchase. Compare it with subscriptions and learn what to record.
Read more· 6 min read
Salvage value is what a business expects to recover from an asset at the end of its useful life. Learn how to estimate it and how it affects depreciation.
Read more· 11 min read
Build an asset disposal process with clear approvals, data sanitization, transfer evidence, accounting handoff, and a copyable disposal form.
Read more· 4 min read
The AssetCenter API is here. Connect your tools to assets, people, locations, and subscriptions, automate workflows, and get started with our developer guide.
Read more· 11 min read
Build an equipment maintenance log with the right service, cost, meter, evidence, and follow-up fields. Download the Excel template or print the PDF.
Read more· 20 min read
Compare seven physical asset management software platforms by operating model, lifecycle records, field workflows, implementation, pricing, and fit.
Read more· 11 min read
Build a fixed asset depreciation schedule with cost, salvage value, useful life, annual expense, accumulated depreciation, and book value.
Read more· 12 min read
Operational equipment is a non-current asset. The exceptions are equipment held for resale, items expensed under policy, and assets held for sale. See examples.
Read more· 10 min read
Compare six free IT inventory tools by what the free tier actually includes, where the asset and user limits bite, and which ones are really trials.
Read more· 10 min read
Work out which tools justify a GPS tracker, where Bluetooth tags and custody records do the job better, and why tracking the container usually wins.
Read more· 10 min read
Work out whether RFID asset tracking earns its infrastructure, what a real system costs beyond the tags, and when printed barcode labels do the same job.
Read more· 11 min read
Keep a software license register that survives renewals: the records a small IT team needs, who owns each one, and where a spreadsheet stops being enough.
Read more· 10 min read
Match GPS trackers to excavators, loaders, attachments and small tools by power source, reporting cadence, coverage and the workflow behind them.
Read more· 8 min read
Identity offboarding is automated; equipment recovery usually is not. What offboarding automation covers, where it stops, and how to close the gap.
Read more· 7 min read
Apple Business replaced Apple Business Manager in April 2026. What it does for device onboarding, where it stops, and how it fits an asset record.
Read more· 10 min read
Compare GPS tracking devices for equipment by power source, reporting interval, coverage, installation, software, and total operating cost.
Read more· 9 min read
Choose a trailer GPS tracker by battery life, reporting frequency, coverage, mounting, software, and total cost, then pilot a practical rollout.
Read more· 9 min read
An employee offboarding checklist covering the full sequence, with the equipment half in depth: assignments, returns, condition, and unresolved exceptions.
Read more· 8 min read
Run an asset audit end to end: plan the physical count, record observations and discrepancies, reconcile them with the register, and approve corrections safely.
Read more· 9 min read
Recognize when an asset spreadsheet has been outgrown, then clean, map, import, validate, and reconcile it without losing identifiers or custody history.
Read more· 17 min read
Compare seven IT asset management platforms by inventory method, lifecycle depth, service workflows, deployment model, pricing, and best-fit team.
Read more· 15 min read
A small-team IT asset lifecycle: plan, receive, deploy, support, recover, and retire devices with a named owner and required evidence at every handoff.
Read more· 13 min read
Learn how equipment checkout software tracks custody, returns and condition, which features matter, and when a simple checkout system is enough.
Read more· 13 min read
What IT asset management means for a small IT team: which assets and records to track first, the lifecycle, the tools involved, and a practical ITAM process.
Read more· 14 min read
Choose durable asset tags for equipment, compare barcode, QR and RFID options, create a numbering system, and avoid common placement mistakes.
Read more· 10 min read
Learn how barcode asset tracking connects labels to records, which hardware small teams need, and how to pilot scans, updates, and exceptions.
Read more· 8 min read
An asset register is the maintained record of what an organization owns and who holds it. See which fields to keep, an example row, and a free template.
Read more· 7 min read
Keep asset management simple with five steps: limit the first scope, name one owner, standardize the record, update during real work, and review exceptions.
Read more· 9 min read
Choose nonprofit asset management software for durable equipment, custody, program locations, funding context, maintenance, and disposition records.
Read more· 10 min read
Compare what fixed asset management software for small business should track, when a spreadsheet is enough, and where accounting software still fits.
Read more· 10 min read
Compare seven construction asset management platforms for tool tracking, telematics, equipment maintenance, job costing, published pricing, and best-fit contractor.
Read more· 6 min read
Plan school asset tracking across campuses with clear ownership, durable tags, checkouts, repair evidence, physical checks, and year-end recovery.
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