Tag your tools, scan them out to a tech or a crew with a return date, and see who has what before the next job starts. Repairs, warranties and costs stay on each tool.
Free for up to 25 assets · 14-day trials on paid plans
Milwaukee M18 FUEL Hammer Drill
Milwaukee M18 FUEL Hammer Drill
Model Number 2904-20
Current Assignments
Timeline
The hammer drill that went out with the Ruiz crew. The laser level nobody has seen since the Henderson job. The meter that has to come back for calibration on Friday. One place for power tools, test equipment, ladders, generators and the techs, crews and vans holding them. The Monday morning text thread stops being the tool system.
Example: hammer drill TL-0142 lives in the shop. Ana Ruiz takes it to a panel upgrade on Monday and brings it back Friday. The following week it goes out in Marcus Bell's van. Keep one record for the drill through both jobs, with the return and its condition between them.
Step 1
Print a QR or barcode label for TL-0142 and stick it where it will not wear off. Create the drill in a Power Tools category with its model number, serial number, purchase price and warranty.
Print asset tagsStep 2
At the shop door, scan the label with a phone, assign the drill to Ana Ruiz and set Friday as the return date. The record shows it as Due Back Friday, and the shop can see who has it without calling anyone.
How scanning worksStep 3
When the drill comes back, record Person Loan Returned and update its condition. If the chuck is slipping, log a repair with its cost so the next tech does not take a broken tool.
Assignments and loansStep 4
Assign TL-0142 to Marcus Bell and move it to Van 7. Its timeline now holds both jobs, the return between them and the repair, which is the history a warranty claim or a theft report asks for.
Events on the timeline| Tag | Tool | With | Location | Due back |
|---|---|---|---|---|
| TL-0142 | Milwaukee M18 FUEL Hammer Drill | Marcus Bell | Van 7 | Oct 17 |
| TE-0031 | Fluke 1664 FC Insulation Tester | Ana Ruiz | Henderson job | Oct 10 |
| LV-0008 | DeWalt Green Line Laser | Chris Odum | Van 3 | Oct 09 |
Illustrative tools and people. Filter the asset list by status and export it to Excel to get the same list for a Monday meeting.
Custody, not guesswork
Tool tracking software should tell you who has each tool, which van, shop or job it is at, when it is due back, and what condition it came back in, with repairs, warranties and costs on the same record. A scan at each handoff is what keeps it true.
AssetCenter tracks tools you can name one by one. It does not count consumables or van stock, dispatch jobs, or read Bluetooth tags such as ONE-KEY or Tool Connect. Optional GPS tracking reports positions for compatible trackers on equipment worth one, like generators and trailers.
Compare tool tracking systems, from sign-out sheets to GPSMost tools are not stolen from the shop. They are left on a job, lent between crews without a word, or sit broken in the back of a van while someone buys a replacement. A record of every handoff is what closes those gaps.
Every assignment, transfer and return is dated on the tool's timeline, so the answer is on the record rather than in a group chat.
Make each job a location. Before the crew demobilizes, open it and see every tool still assigned there, then move each one back to the shop or into a van.
Keep the purchase date, serial number and warranty on the tool, and log each repair with its cost. Category email alerts warn you before warranties expire.
Shops, vans and job sites
Set up your shop, each service van and each active job as a location. A location record lists every tool assigned to it, and its timeline shows what moved in and out. Add spaces for shelves, gang boxes or trailers when one location is not specific enough.
Customizable categories
Power Tools. Test Equipment. Ladders. Laser Levels. Press Tools. Pipe Threaders. Generators. Cord Reels. Specialty Tools. Service Vans.
Each category gets its own fields, so a meter carries a calibration due date and certificate number, a cordless tool carries its battery platform, and a van carries its plate, VIN and registration date. Set a useful life on the category and the depreciation report works out each tool's book value.
Get running this week
Download the import template, paste in the tools you already listed, and validate every row before it is processed. The import can create the categories, techs and vans in your file as it goes. Then print labels for the tag numbers and start scanning.
Build the tool list first with the free tool inventory spreadsheet
It keeps a record of each tool a contractor owns: its tag, who has it, which van, shop or job it is at, when it is due back, and its repairs, warranty and cost. Techs update it by scanning the tool's label with a phone when it changes hands.
Scan the tool's barcode or QR label with a phone to open its record, then assign it to the tech, crew lead or van. Add a return date to make it a loan that shows as Due Back, and record Person Loan Returned or Location Loan Returned when it comes back.
It shows the person and location recorded at the last handoff, not a live position. Optional GPS tracking adds reported positions for compatible trackers on generators, trailers and other equipment that justifies one. AssetCenter does not read Bluetooth tags such as Milwaukee ONE-KEY or DeWalt Tool Connect.
No. AssetCenter tracks individually identified tools and equipment, not quantities. Keep consumables and van stock in an inventory or field service system and use AssetCenter for the durable tools that need an owner.
Not automatically. A loan shows its Due Back date on the tool and in its current assignment, and a dated to-do assigned to a supervisor notifies them in the app. Review open loans at the end of each day or week.
AssetCenter is free for up to 25 tools with no time limit. Paid plans start at $39 a month for 250 assets, and each includes a 14-day free trial without a credit card.
Pick the tracking method that fits each tool, then put the paperwork in place before the next job.
Sign-out sheets, barcode custody, Bluetooth tags, GPS and RFID: what each one answers and what it costs.
Free templateA printable sign-in and sign-out sheet for the shop door, with the rules that make crews fill it in.
Free templateList every tool once, with the columns that make the list useful for insurance, theft reports and imports.
Technology guideWhen a GPS tracker earns its place on a tool, and when a tag and a custody record work better.
Workflow guideRun a shop tool crib where every shared tool is issued, returned and inspected on the record.
Related industryHeavy equipment, fleet vehicles and job-site accountability for general contractors.
Start with 25 tools free and no time limit. Print tags, bulk import your tool list, and record every handoff, repair and return on one timeline. Paid plans include a 14-day trial when you need higher limits.
AssetCenter