AI Asset Assistant

Ask your inventory a question and get an answer you can act on.

Ask about your inventory in plain language. AssetCenter searches your records, researches product details and exports results. Every answer includes filters and sources you can verify.

See plans with the assistant Walk through what it does

Included with Growth and Professional

What you can ask

Skip Google. Ask AssetCenter about your assets.

AssetCenter has full context of each asset and its history. Ask anything about it and get an answer grounded in your records.

Count, list and group

Know what you own.

Ask for a count, a list or a breakdown. AssetCenter searches your records and shows the filters behind the answer.

How many skid steers do we have, and where are they?

You have 9 skid steers: 7 deployed across four job sites, 2 available at the Yard.

category: skid steers

Break those down by location.

Verified inventory breakdown: North Ridge 3, Yard 2, Belmont 2, Fair Oaks 1, Depot 1.

category: skid steers grouped by location

Every answer shows the filters it used.

The record on your screen

Ask about the asset in front of you.

Its details, assignment, costs and recorded history are already in context. Ask about this asset. Not one like it.

Ford F-150

When was the timing belt last done on this?

It was replaced on Oct 2, 2025 by R&S Automotive, at an odometer reading of 221,072. That service also covered the spark plugs, plenum gasket and cabin air filter, and came to $2,827.47.

What condition is it in, and who has it?

It is marked Good, and it is assigned to Derek Shaw at Remote Storage.

The answer comes from this asset's timeline.

Public product research

When your records stop, research starts.

Ask for specs, supplies, compatibility or support dates. AssetCenter searches public sources and cites them without sending private asset data.

HP LaserJet Pro M404dn

What toner does this take?

It takes the HP 58A cartridge, or the 58X for the high-yield version of the same toner.

Sources

hp.com · HP LaserJet Pro M404 supplies

How many of these do we have?

You have 14 M404dns: 12 deployed and 2 available.

model: laserjet pro m404dn

Public facts show sources. Inventory answers show filters.

Files

Ask for the spreadsheet.

Name the records and columns you need. AssetCenter exports the full result to Excel or CSV and attaches it to the conversation.

Export those with whoever has each one.

Your file has 9 rows with asset tag, model, status, location and assigned person.

skid-steers.xlsx

Exports include the full result, not just what fits on screen.

Wear, damage and responsibility

Question the history, too.

Count damage, repairs and other recorded events by asset, date or responsible person. Event totals stay separate from asset totals.

How many devices were damaged this year?

Verified lifecycle event count: 17, across 14 distinct assets.

lifecycle event: broken, accidental damage event date: from 2026-01-01

Which ones is Derek Shaw responsible for?

Verified assets: 3. LT-0182 Dell Latitude 5540, LT-0264 Dell Latitude 5540, TB-0031 Apple iPad Air.

responsible: derek shaw lifecycle event: broken, accidental damage

Events and affected assets stay separate.

Your words

It already speaks your language.

Your categories, models, custom fields and event types work immediately. Nothing to train. No glossary to maintain.

How many ultrasound probes are due for calibration?

Verified assets: 6 of your 31 ultrasound probes have a Calibration Due date before the end of next month.

category: ultrasound probes custom field: calibration due

Custom fields work as filters, too.

What the AI Asset Assistant represents

The assistant is the shortcut. Your records are the source.

The assistant is for the questions that would otherwise mean building a filter, exporting a list or opening a dozen records to count something by hand.

Your records, questioned quickly

Every inventory answer is calculated from the assets you are authorized to see, at the moment you ask. Nothing is cached, summarized in advance or estimated from a sample.

Public facts, clearly separated

Manufacturer and model information is researched and cited separately from your own data, and never presented as a fact about the unit you own.

A shared monthly allowance

Each question uses one chat from the organization's monthly allowance, visible under Settings, then Plan & Billing, with the amount remaining and the reset date.

Scope: AI-generated answers can still misread an unclear request. Name the asset type, model, status or disposition precisely, and check important decisions against the underlying AssetCenter record or a linked source.

Evaluation questions

Before you ask, a few straight answers.

It does not write the numbers. The assistant chooses which search to run, AssetCenter runs that search against your records and writes the answer from the result, then shows the filters that search applied beneath it. If a question cannot be checked against your records, the assistant says so instead of estimating.

Opening the assistant from an asset makes "this", "it" and "its" refer to that record, including its identity, category, status, condition, assignment, acquisition, custom fields and recorded timeline. That means service and repair history is available, so a question such as when the timing belt was last replaced is answered from what was recorded rather than from a typical interval.

Yes. The assistant reads the vocabulary already in your account: the categories you created, the makes and models you hold, the custom fields you added and the event types you defined. A new category can be asked about by name without any setup.

Only public manufacturer and model information. Before a public lookup runs, the query is checked against your own asset tags, serial numbers, people, locations and custom field values, and blocked if it contains one. Sources for any public research appear as links in the reply.

Yes. Every answer follows the same organization and asset-category permissions as the rest of AssetCenter. Someone restricted to particular categories receives counts and lists from those categories only, and no phrasing of a question changes that.

Ask the assistant to export the records it found and name the columns you want. The file is written from the full query result rather than the examples shown in the chat, and arrives as an attachment. Excel is the default; ask for CSV if you need it.

The assistant is included with the Growth and Professional plans. Each question uses one chat from the organization's shared monthly allowance, which resets each calendar month. Chats used, chats remaining and the reset date are shown under Settings, then Plan & Billing.

Stop building filters. Start asking questions.

The AI Asset Assistant is included with Growth and Professional, with a monthly chat allowance on each plan. Start a 14-day trial and ask it something.

Compare plans Read the user guide

Answers follow the asset-category permissions each person already has

Keep exploring

Better answers begin with better records.

The assistant is only as useful as the history underneath it. These are the parts of AssetCenter it reads from.

User guide